Sponsor FAQ

In most cases, sponsorship fees are non-refundable (refer to our Terms and Conditions page for more information). This situation may change In the event of an official public health emergency, severe weather event, or other unforeseen circumstances. We want all of our sponsors to be satisfied as an Techlahoma and Innotech partner, so please reach out to us should you need to withdraw from the event for any reason.

Deadlines vary based on sponsor type and level. For example, all media assets that involve any type of printing must be received at least 45 days prior to the event, whereas online media can be submitted or modified at any time. Your sponsor representative will communicate specific deadlines based on the selected package(s).

We are limited to what the facility can provide in terms of physical booth setup and configuration. All exhibitor packages include a covered table with two chairs, 110v/120v US-standard electrical connections, and WiFi access. Exhibitors are not required to use these and we encourage you to bring your own backdrops, media stands, monitors, and accessories, provided they fit within an 8′ x 8′ space. There are no pipe and drape or hard-sided booth options available. The facility does not have staff to assist with load in, setup, or load out, each sponsor is responsible for setting up and tearing down their own booth. 

Each exhibitor receives two complementary event passes for the exhibitor areas, meals, and social events. Unlike many other conferences, we want our sponsors and their staff to enjoy the entire experience – meals are included and attendance at social events is welcome. We do require that all staff be registered so we have have accurate counts for food and beverages. If you require additional staff passes, please contact us to discuss your requirements. 

We are very excited to be partnering with Techlahoma & InnoTech, who have been a tremendous supporter of the technical communities for many years, and the Women in Tech Summit. In our discussions we have found that there is a large amount of crossover between our audiences, and with the Innotech expansion into multiple cloud platforms, we expect the synergy to be even greater. Our combined events will put your products and services in front of more than 1,300 people, making We Dreamin’ Oklahoma one of the largest community-driven events in North America. We are confident this will benefit all of our sponsors and exhibitors, and hope that you will want to return again the following year!

Yes. The facility has ample space for equipment loadin/loadout, freight elevators, and ramps. 

Yes. We will have enough power strips for a standard setup of one computer and monitor. If you have additional power requirements, please let us know in advance so we can be prepared. Note that all power connections are US standard 110v/120v three-prong grounded. Please bring the appropriate adapters if any of your equipment uses a different standard (such as EU or UK plugs). Unfortunately, we cannot accommodate 220v power connections. 

YES!!! You are an important part of the event and we want your entire staff to enjoy the experience, so please avail yourselves of the beverages, snacks, and meals. We would also be thrilled if you would like to join the attendee party. We only ask that you register all staff in advance so we have accurate head counts for catering. 

A lead collection device will be provided or instructions given for using the official conference app. Prior to the event, all sponsors will be provided with a checklist document that has the pertinent details.

Each sponsor is responsible for selecting and notifying winners. Time will be allotted at the end of the day for awards in front of the entire group.

Yes. Once you have reviewed the sponsor prospectus, please contact sponsors [@] wedreamin.org, let us know what package you are interested in, and we will send the contract documents for review.